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Event Organizer's Responsibilities

 

  • It is the responsibility of the ancillary event organizer to work with the assigned hotel or convention center to finalize arrangements (i.e., place orders and arrange for direct billing).

 

  • Once the event details are passed along to assigned hotel by ARVO, it is the organizer's responsibility to secure the meeting space by signing a contract.

 

  • Signage will not be provided by ARVO. An easel can be placed outside the room for your signage upon request.

 

  • Any changes to your event must be sent to ARVO for review and approval before it can be updated by the hotel or Convention Center.  

 

  • IMPORTANT: It is the organizer's responsibility to confirm that all attendees of their ancillary event have registered for the ARVO 2022 Annual Meeting and comply with the vaccination requirement.